Accounts Payable Rep - (Hybrid) - Limited Term Employment

GENERAL SUMMARY:

Responsible for all aspects of processing and paying invoices, expense reports and check requests.

NATURE AND SCOPE OF POSITION:

Works as part of the team in the Accounts Payable area with moderate supervision and direction. The Accounts Payable Representative is authorized to take reasonable actions necessary to carry out the assigned responsibilities of the position, provided that such action is consistent with cost-effective practices and is consistent with the policy and procedures of Kinecta Federal Credit Union.

SUPERVISORY RESPONSIBILITIES:

There are no direct supervisory responsibilities.

• Responsible for processing daily mail.
• Processes invoices, ACH transactions, check requests, and expense reports.
• Verifies proper coding, backup, and approvals.
• Responds to vendor and employee queries.
• Processes checks multiple times weekly.
• Accurately allocates large volume invoices to correct cost centers.
• Investigates invoice and expense report issues and recommends appropriate corrective action.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs other duties including special projects as assigned.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

• Proficient with Microsoft Office software (Excel, Word, Office, etc.).
• Excellent written and oral communication skills.
• Basic understanding of general accounting principles specifically as it relates to Accounts Payable.
• Ability to properly code accruals and prepaid items.
• Ability to interact with staff, members and others encountered in the course of work.
• Ability to read and interpret financial and statistical data, information, and documents
• Ability to learn and apply new information or skills.
• Ability to perform highly detailed work on multiple, concurrent tasks.
• Ability work under intensive deadlines.

Education, Training and Experience:

Potential candidates for this position must meet the following requirements:

• High School Diploma required, Associates degree preferred.
• One to two years prior Accounts Payable or related experience preferred.

One year of relevant professional-level work experience may be substituted for one year of required education.

• The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
• The job may require flexibility with regards to scheduling days, hours, and work location, depending on business needs.
• The job is typically sedentary but may require standing and walking up to 35% of the work time to transfer files, ask questions, and related activities.

Must be able to exercise sound judgment, effectively plan and be well organized, have excellent oral and written communications skills, work well under changing timelines, take the initiative and be flexible and cooperative. Accuracy, timeliness and maintaining confidentiality related to member, employee information and company records is required.

While performing the job duties of this position, the employee is regularly required to sit; talk or hear in person and by telephone; use hands to operate standard office equipment; reach with hands and arms; lift minimum 10 lbs.

The employee is frequently required to walk and stand. Vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment, as necessary. The employee works under typical office conditions and noise levels.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.