Senior Assistant Dean and Chief of Staff (Hybrid)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $95,600 - $181,800. The budgeted salary range that the University reasonably expects to pay for this position is $115,000 - $140,000.

This position is approved for a "Hybrid" work modality. Department expectations are for the new hire to work on-campus during onboarding/training/acclimation with eventual remote days of up to 2 per week (as business necessity allows).

Inital applicant review will take place on or about November 1st, 2024. Posting may close anytime after first review without notice.

To complete your application, you must submit a Statement of Contributions to Diversity and Inclusion. Please attach this statement to your resume to upload. For help in writing your statement, please go to https://hr.ucmerced.edu/search/node/diversity%20statement

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

The Senior Assistant Dean and Chief of Staff serves as a principal advisor to the Dean, Associate Deans, the Chairs of the seven academic (departments) program units, the Assistant Deans and Center Directors/Managers as directed by the Dean. Responsible for the strategic planning of the personnel, financial, administrative, and operational services of the School of Engineering (SoE). Establishes operational objectives, short- and long-range work plans, and delegates assignments to subordinate managers throughout the school. Manages, prepares, administers, and directs resources. Reviews and approves recommendations for functional programs. Monitors division and department adherence to approved budget. As senior leader in SoE, the incumbent is involved in developing, modifying, and executing organization policies that affect immediate operation(s) and may also have an organization-wide effect. Provides executive leadership and direction in the implementation of the school's personnel, finance, budgetary, administrative, and operational policies, and procedures. The Sr. Assistant Dean and Chief of Staff plays an integral role in the development of the Dean's short- and long-range goals and objectives and provides oversight to achieve goals in timely manner. Interacts with higher-level management on matters concerning several functional areas, and/or stakeholders.

Key Responsibilities:

1. Strategic: Manages, plans, and administers administrative operations or general operations of the school. The incumbent: 1. Develops strategic resource models and concepts for use in support of long-range planning for the school; 2. Acts as a focal point for a wide variety of complex issues confronting the School; 3. Anticipates needs, identifies critical issues, performs, or supervises research and data collection, obtains advice and input from campus resources when necessary, and provides strategic direction and innovative approaches in problem resolution. Collaboration: Works in concert with the Dean, Associate Dean(s), and Assistant Dean(s) in formulating, planning, and implementing a variety of projects and dealing with School-wide issues. Collaborates with partners across the university as needed. Leadership: The incumbent: 1. Represents the Dean and the School on major campus committees and plays an integral role in the development of campus policies, systems, and procedures; 2. Makes decision on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, human resources) that have impact across the school and its department.
2. Management: The incumbent: 1. Has overall management responsibility for the school's resources, which includes the following function areas: IT, facilities, student services, contracts and grants, budgetary financial management, recharge administration and/or human resources; 2. In collaboration with Director of Administration and Operational Services, manages, plans, and administers administrative operations and general academic operations of the school and the seven academic departments, which includes Management of Complex Systems, Mechanical Engineering, Chemical and Materials Engineering, Bioengineering, Civil & Environmental Engineering, Computer Science & Engineering and Electrical Engineering; 3. Oversees and manages all budgets for the school, which includes all accounts for extramural (state, federal, contract) funds, gifts, foundation, state general and tuition/instruction funds, auxiliary funds, etc.; 4. Interacts with higher level management on controversial situations, customer negotiations, or influencing and persuading other policies and guidelines to carry out the school's mission for faculty and students; 5. Develops, modifies, and executes organization policies which affect immediate and long-term operation(s); 6. Manages the allocation of the Dean's multifaceted resources, and is responsible for the successful organization and administration of the school's complex fiscal activities; 7. Supervises the professional staff, and through them ensures the delivery of operational efficiencies and admin support, prudent financial use of administrative and financial information systems. Empowers staff and delegates as appropriate. Financial Resource Administration: The incumbent is responsible for managing all aspects of the College's financial resources and in carrying out this responsibility, will: 1. Supervises the Director of Finance and Budget; 2. In collaboration with Director of Finance and Budget, administers, monitors, and manages all funds and budgets under the School of Engineering and its departments; 3. Develops, implements, and monitors state-of- the-art systems to accomplish uniform budgeting practices; 4. Facilitates the development of business units, implementing standardized operating and reporting procedures; 5. Develops appropriate internal controls for fiscal administration; 6. Ensures compliance of all standard business policies, best practices, and processes, including purchasing, travel, ledger reconciliation, and cash management; 7. Develop timely and useful reporting models and reports that show trend analysis, forecasting, deficit prevention strategies and scenarios, and performance analysis.
3. The Sr. Assistant Dean and Chief of Staff in collaboration with Director of Personnel, manages all aspects of academic and staff personnel to ensure appropriate staffing levels to achieve School-wide consistency in application of personnel policy; and maintains integrity of the school through management and oversight of staff. Academic Personnel: The incumbent: 1. Manages the faculty budgeting process, integrating it into the school's overall financial management plan; 2. In collaboration with Directors of Personnel and Administration and Operational Services, coordinates the allocation of resources and FTE in connection with academic recruitment, hires, promotions, merits, and separations; 3. In collaboration with Director of Finance and Budget Reconciles financial resources from student enrollments with instructional needs, including allocations of temporary lecturer and TA funds; 4. Coordinates the allocation of resources for graduate student support; 5. Projects and monitors salary savings, including savings from leaves, turnovers, and extramural funding; 6. Supervises the Director of Personnel, who manages recruitment, hires, promotions, merits, appraisals, and separations in accordance with Academic Senate and campus administrative policy; 7. Ensures compliance with union contracts, UC policy, and School policy; 8. Provides financial analysis of faculty salaries and initial complement offers. Staff Personnel: The incumbent: 1. Develops and implement cost-effective organizational strategies to deliver high-quality support to school programs; 2. Advances the affirmative action goals and programs of the school, the campus, and the University; 3. Maintains effective relationships with campus Human Resources departments; 4. Reviews and approves all staff personnel decisions and actions; 5. Addresses conflicts and performance issues, striving for positive resolutions and taking appropriate disciplinary actions where necessary; 6. Develop job descriptions, recruitment plans, selection criteria for key staff positions; 7. Evaluates, promotes, reassigns, dismisses key staff positions, including responsibility for actions related to union and labor relations issues; 8. Ensures that actions of supervisory personnel are in compliance with union contracts, UC staff personnel policies, and College policies and procedures, providing guidance, training, and counseling where necessary; 9. Develops and maintains effective staff incentive award program.

*LI-RM1

• Bachelor's degree from an accredited university in Business Administration, Public Administration, Economics, Finance, or related area, or equivalent experience / training; or
• Advanced degree in Education and experience equivalent to an MBA or related Master's degree (preferred); and
• Five years of directly related, progressively responsible experience in administrative operations, strategy, public administration, organizational development, or a combination of education, training, and experience (required).
• Advanced skills in strategy development, systems planning and change management
• Excellent leadership abilities to oversee multiple functions or departments through subordinate managers
• Advanced knowledge of administrative management theory and ability to translate into practice
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.
• Advanced project management skills, including the capability to manage capital projects.
• Skills in establishing and implementing customer service standards.
• Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

Step 5 of 7 Referrals

How did you hear about the job? (select) "other"

Additional information? (select) "other"

Specific Referral Source? (write in) first and last name of referring employee

Referring employee MUST be named on application for eligibility.