Tax Administrative Assistant

Forvis Mazars, LLP
United States, North Carolina, Charlotte
Nov 10, 2024
General information Name IFS - Firm Support Services - Firm Support Specialist II Posting Title Tax Administrative Assistant Ref # 2233824 Date Published Tuesday, October 8, 2024 City Charlotte State North Carolina Country United States Job Category Internal Firm Services Office Firm Support Services (Forvis) Advertised Location US-NC-Charlotte Working time Full Time Description & Requirements How you will contribute: Providing support for Forvis Mazars Partners and Managing Directors to manage calendars, schedule meetings, travel logistics (booking flights, accommodations and transportation) and handle correspondence. Overseeing day-to-day office operations such as maintaining office supplies, equipment and facilities. Handling all aspects of incoming and outgoing mail and packages Helping to keep break rooms presentable by making coffee, restocking coffee supplies and loading/unloading dishwashers, as well as other tasks, as needed Handling incoming phone calls for multiple offices and related switchboard tasks with lasting, positive impression of the Firm Greeting guests with lasting, positive impressions of the Firm Performing all aspects of facilities support Ensuring a clean, organized and efficient office environment Assisting with planning and execution of local events, meetings, and/or conferences. These local events will be those onsite and offsite. Serving as a central point of contact for internal and external inquiries and routing them to the appropriate individuals. When needed, Finalizing documents in an electronic format such as pdf document or word document and proper filing/organization of those documents. When needed, printing documentation and binding for client delivery Completing special projects as assigned We are looking for people who have Forward Vision and: Attention to detail and strong organizational skills Prompt, reliable, and dependable Pleasant and approachable demeanor with ability to handle interruptions with a professional demeanor Willingness to cross train and work as part of a team Proficient grammar, punctuation, and proofreading skills, as well as advanced communication skills. The ability to prioritize and consistently meet deadlines in a fast-paced, sometimes stressful, environment A team player with strong problem-solving and resolution ability who is committed to implementing a high standard of quality control Minimum Qualifications: High school diploma or equivalent required, 2-year degree preferred Advanced proficiency in Microsoft Word, Excel,Outlook, PowerPoint,and Adobe At least one year or more of experience in a similar role Preferred Qualifications: 3 years or more of experience in a similar role #LI-CLTSP #LI-LS1