Administrative Assistant/CVWBC (UEC)

University Enterprises Corporation at CSUSB

United States, California, Palm Desert

Nov 16, 2024

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Part Time, Non-Benefited position through 9/29/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $16.00-$22.00 per hour.

Location: iHub Palm Desert. Off campus..

Work Schedule

19 hours per week. During the days and times of Monday-Friday 9AM-5PM. Some nights/weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Lead Administrative Assistant, the Administrative Assistant will work independently to:

* Manage CVWBC and Palm Desert iHub calendars, schedule appointments, conferences, and coordinate meetings.

* Prepare and distribute internal and external correspondences, including emails, memos, and reports.

* Maintain and update company databases and records.

* Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships.

* Assist in organizing company events, meetings, and conferences, including logistical arrangements, catering, and material preparation.

* Order and maintain office supplies, ensuring inventory is well-stocked.

* Assist in creating and maintaining various documents, spreadsheets, and presentations.

* Provide general administrative support, including filing, scanning, and photocopying documents.

* Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities.

* Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology related problems.

* Coordinate with vendors for services such as cleaning, maintenance, and security to ensure a seamless experience for members

* Other duties as assigned

Minimum Qualifications

Education:
- High school diploma: additional qualifications as an Administrative Assistant or Secretary are a plus.
Experience:
- Coordinating and scheduling meetings, appointments, and conferences.
- Updating and maintaining calendars.
- Answering and directing phone calls to appropriate personnel.
- Responding to and managing emails, ensuring timely replies.
- Greeting and assisting visitors, providing them with necessary information.
- Organizing and maintaining physical and digital files. Ensuring that all files are up-to-date and easily accessible.
- Assisting in the preparation and editing of reports, presentations, and documents.
- Monitor and maintain office supplies inventory.
- Preparing and distributing internal communications and memos.
- Assisting with the organization of company events and meetings.
- Entering and updating data in databases and spreadsheets.
- Maintaining accurate records and logs of daily activities.
- Handling incoming and outgoing mail, packages, and deliveries.
- Providing administrative support to various departments as needed.
- Ensuring the office environment is tidy and organized.
- Assisting in coordinating with external vendors and service providers.
- Facilitating communication between departments to ensure smooth operations.
Other:
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- Social media
- Organization
- Attention to detail
- Problem Solving
- Excellent verbal communication skills
- Customer service
- Ability to adapt to change

Preferred Qualifications

Bilingual/Spanish.

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.