Team Lead, Project Coordinator

Mission Statement

At MSHS/PPG, our mission is to deliver unparalleled maintenance, repair, and overhaul solutions that drive innovation and efficiency across marine engines, emergency backup power generators, and comprehensive service solutions. United by the legacies of Motor Services Hugo Stamp and Pacific Power Group, we are dedicated to supporting military and commercial sectors with cutting-edge technology, expert support, and sustainable energy solutions. Our team is committed to ensuring every engine, system, and project operates at peak performance, empowering our customers to achieve extraordinary success and shape a sustainable future.

Job Overview: This role is responsible for liaising with Team Lead and Project Coordinator with a focus on Accounting/Finance to precisely track and forecast project costing, pricing, and commissioning, as well as invoice customers, create and manage purchase orders, apply down payments, issue progress billing statements, and manage invoice entry into customer payment portals. To be successful in this role you must be able to multitask, effectively communicate verbally and in writing, keep all projects organized, and oversee all aspects of the job. This position is an integral part of the sales team, ensuring timely fulfillment and delivery of PPG's product sales projects.

Position Type: Full-Time

Compensation: $80,000 to $90,000 plus annual bonus

Travel: There are no travel expectations for this position

Benefits Include
Medical, Dental, Vision, Highly Competitive PTO Accrual, 10 Paid Holidays, Life Insurance, AD&D, Short/Long-Term Disability, 401K with Company Match, Pet Insurance, Optional Supplemental Insurances, Legal Assistance for Identity Theft, Health Advocate, Tuition Assistance, Maternity and Paternity Leave, Adoption Aid, Referral Bonuses, and more.

Primary (Essential) Duties:

• Precisely track, enter, and maintain project costing within Enterprise systems.
• Plan and record variable costs (e.g. purchases of material and operations costs)
• Review standard and actual costs for inaccuracies.
• Work with Logistics to ensure timely shipping and receiving to and from our vendors/customers.
• Analyze and report profit margins
• Prepare (weekly, monthly, quarterly, and annual) forecasts
• Assist in month-end and year-end reconciliation of ongoing costing/commissioning
• Identify and recommend cost-effective solutions
• Accurate and comprehensive costing review of each project including: invoicing, capturing deliverables, and commissioning reserves
• Enter sales orders, purchase orders, reman and startup repair orders, and invoices
• Assist applications engineers in tracking project timelines and budgets
• Execute invoicing, down payments, and progress billing
• Work with sales team and credit department to establish customer accounts
• Interface with vendors, customers, and freight carriers
• Manage information flow

Knowledge, Skills, and Abilities:

• Thorough knowledge of accounting procedures
• Computer literacy, Microsoft Suite, MS Excel in particular (familiarity with VLOOKUPs and pivot tables; proficiency test will be required)
• Excellent analytical skills with attention to detail
• Strong time-management skills
• Integrity, with an ability to handle confidential information
• Strong written/verbal/phone communication
• Able to integrate information from multiple software programs
• Ability to multi-task, prioritize, and remain focused while maintaining a high level of workmanship
• Strong organizational skills
• Critical thinking and problem-solving skills
• Influence and negotiation skills

Experience/Education Requirements:

• Associate degree required; BA in Business, Finance, or Accounting preferred- or equivalent level of experience
• Experience as a Cost Analyst, Accountant, project coordinator, or similar role a plus (3 yrs minimum)

Other Requirements (travel, schedule, own tools, company car, etc.)

• <5% overnight travel required to other branch locations for training, etc.

All offers of employment are contingent upon the successful completion of a background check and drug screening.

Motor Services Hugo Stamp Inc & Pacific Power Group, LLC shall abide by the requirements of 40 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a).

Motor Services Hugo Stamp Inc & Pacific Power Group, LLC will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.

Motor Services Hugo Stamp Inc & Pacific Power Group will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin.

Motor Services Hugo Stamp Inc & Pacific Power Group, LLC will not discriminate against any employee or applicant for employment because they are a disabled veteran, recently separated veteran, active duty wartime or campaign badge veteran, or Armed Forces service medal veteran (hereinafter collectively referred to as 'protected veteran(s)') in regard to any position for which the employee or applicant for employment is qualified.

Motor Services Hugo Stamp Inc & Pacific Power Group, LLC will not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified.

'EEO/AA Employer/Vet/Disabled