BWPO Practice Assistant II

Brigham and Women's Hospital is dedicated to:

* serving the needs of our local and global community

* providing the highest quality health care to patients and their families

* expanding the boundaries of medicine through research

* educating the next generation of health care professional

Brigham and Women's Hospital is committed to putting every Patient First. Every employee plays a role in providing a positive impact on patients and the care they receive at Brigham and Women's Hospital. Your work will be distinguished by delivery of high-quality and safe patient care, respect, and dignity in all interactions with patients, families, and colleagues and by customer service excellence.

All employees are expected to embrace this commitment and demonstrate behavioral competencies in the

following areas:

People: Focus on serving the community through collaboration and respect

Self-Management: Accountability, professionalism and commitment to growth and development

Organization: A commitment to quality, service and exceptional performance

meeting these expectations is key to the success of your department and the organization.

The Phyllis Jen Center is located on the main campus of Brigham and Women's Hospital located at 75 Francis St, Boston, MA.

Description - External

1. Answer incoming telephone lines in a timely fashion, using standard greeting and other telephone etiquette. Adhere to other relevant organizational and departmental service standards related to telephone access in order to ensure that patients, referring physicians, and other customers can easily access the practice by telephone.
2. Appropriately manage all calls, either by working with the customer or by referring the call to the appropriate party. For routine matters, respond directly to customer inquiries without referring the caller elsewhere. This includes responding to inquiries related to the availability of appointments, scheduled appointment dates and times, parking, directions, and general information about BWH and the practice.
3. Assume primary responsibility for scheduling patient appointments. Assist in increasing customer satisfaction by appropriately managing the appointment schedule and access to clinical services. Cancel and reschedule appointments as requested. To the extent possible, ensure that patients' and referring physicians' scheduling needs are accommodated.
4. Assume primary responsibility for pre-appointment registration intake, ensuring that all required demographic and insurance information is accurately collected and/or updated.
5. Establish appropriate expectations related to the visit, including those related to financial matters. Ensure that patients are provided with all necessary re-visit information and instructions.
6. Knowledge of HMO's, managed care and other third-party insurers.
7. All other duties as assigned.
8. Excellent interpersonal skills. This position requires a great deal of initial contact with customers.

Ability to work in a fast-paced environment.

Ability to prioritize work in a very busy atmosphere.

Ability to problem solve.

Qualifications - External

1. QUALIFICATIONS:
2. Minimum of High School diploma, GED or equivalent experience.
3. Minimum 1-year applicable work experience required.
4. Some additional training in office systems or other post high school education preferred.
5. Ambulatory care experience a plus, but not required.
6. Primary care experience a plus, but not required.
7. Spanish speaker a plus, but not required.