Specialist, Community Giving Liaison (Gift in Kind)

Position Title: Community Giving Liaison Specialist
Position Structure: Specialist
Employee Type: Full-time regular Part-time regular Temporary
Supervisor Title: Advisor, Finance, Head Start
Department: Head Start
Division: Finance

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy

Summary
The Community Giving Liaison manages Gift In Kind operations for the assigned Head Start program and will be responsible for maintaining the overall cohesive day-to-day needs of the program's material donations, including tracking, scheduling, and receiving deliveries of in-kind donations, ensuring that any necessary supplies are requested, and providing event support. You will engage with program staff and leadership regularly to understand current and/or changing needs in order to inform community outreach and guide distribution planning, and will be responsible for asset management including inventories, as well as overseeing the safety and operations of the warehouse or storage areas.

As a front-line representative of Save the Children, you will be required to ensure the safety and security of Head Start children and families with whom he/she has contact, and adhere to the agency's values of Accountability, Ambition, Collaboration, Creativity and Integrity.

As a Save the Children employee who will come into contact with children on a routine basis, you are expected to help prevent child abuse in every situation by striving to minimize risk to children through mental awareness and good practice. You must take positive steps to protect children who may be a subject of concern, and report and respond to any instance of child abuse.

Essential Duties, Responsibilities and Impact

Asset Management / GIK / Logistics (60%)
* Oversee and execute operations for the storage and distribution of Gift-in-Kind (GIK) items for the Head Start program and immediate service area, to include inventory management.
* Support in the planning and/or participation in community partner distribution events and coordinate partner pick-up schedules.
* Serve as point of contact on the ground for coordinating logistics and timing with major donors and National GIK team members.
* Receive Gift-in-Kind (GIK) shipments and assess quality and confirmation of goods received in compliance with established internal controls.
* Promptly track and record GIK inventory once received.
* Complete all necessary donor paperwork utilizing various tools such as SharePoint, Excel, and Microsoft Teams.
* Coordinate with Head Start Center leads to transport goods across all Head Start locations and meet distribution timeline targets. This may involve the use of fleet vehicles to travel between program sites.
* Maintain and report accurate monthly and annual inventory of GIK items.
* Provide logistical and delivery guidance and support for donations to partners.

Program Support / Community Engagement and Outreach (30%)
* Collaborates with Head Start program staff to identify community partners, acts as point of contact for community giving initiatives, and works with community partners to understand their needs assessments.
* Communicates with Head Start program leadership and National GIK staff on needs lists, inventory levels, personnel needs for shipments and distributions, and process efficiencies.
* Attend regularly scheduled meetings with the National GIK team and present updates for the program.
* Attend regularly scheduled Head Start program business meetings.
* Provide support for completing agreement documentation with partners as necessary.
* Support the Program Director in all GIK operational areas, while both meeting the requirements of SCUS internal systems and protocols and focusing on operational excellence.

Safety & Security (10%)
* Liaise with the Facilities Manager to implement local operational processes for GIK facilities based on established best practices for the Head Start program.
* Ensure that all warehouse activities are conducted in a safe manner, compliant will all required safety and material handling policies and protocols.
* Be familiar with the incident reporting help desk and reporting mechanisms.
* Provide operational support as needed to ensure the maintenance and safety of GIK storage facilities.

Required Qualifications
* High School diploma or equivalent.
* Prior experience creating reports and worksheets in Excel is a must.
* Proficiency in Microsoft Office applications (e.g. Word, Outlook, PowerPoint, etc.)
* Demonstrated interpersonal and relationship building skills.
* Demonstrated proficiency in professional written and verbal communications.
* Organizational skills and attention to detail.
* Demonstrated ability to prioritize, work independently, and handle multiple tasks simultaneously with little oversight.
* Ability to function in a high-paced environment.
* Physical ability to lift up to 50 pounds without assistance.
* Demonstrated ability to oversee the activities of others in a defined area, without having supervisory authority.
* Must have a valid driver's license and adequate driving record.

Physical Requirements related to essential functions: Ability to perform medium to heavy physical work exerting up to 50 pounds of force repetitively. Performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding and computer use.

Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.

This position may require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver's license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.

Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

Preferred Qualifications
* Experience in managing inventory or warehousing.
* Knowledge of early childhood education programs or child development services/agencies.
* General awareness of the geographical area.

Why you should join the Save the Children Team...
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children - every day and in times of crisis - transforming their lives and the future we share.

Our work for children and their families requires that we commit-at every opportunity-to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form-in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)