Public Events Manager

Payroll Title: Theater Production Specialist 2

Job Code: 006144

Job Open Date: 10/25/24

Application Review Begins: 11/12/24; open until filled

Department Code (Name): INST (INSTRUCTIONAL DEVELOPMENT)

Percentage of Time: 100%

Union Code (Name): 99 (Non-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.50 to $31.00/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.07 to $48.28/hour.

Work Location: Campbell Hall - 1220

Working Days and Hours: Mon-Fri; 8 hrs/day, variable within 8am-11pm. Some weekends required.

Benefits Eligibility: Full Benefits

Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Instructional Development operates as a vital support entity for the instructional objectives of the campus, directly aligning with the overarching goal of ensuring excellence in both undergraduate and graduate instruction. The mission is to cultivate an environment conducive to instructional excellence, mirroring the standards upheld in research, within a world class institution of higher education.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Provides support for events by assisting with client needs, staffing, and advice on audio-visual media needs and capabilities based on the event and venue. Sets up all aspects of event including a variety of audio, video, computer, projection, and lighting equipment. Serves as additional staffing for event support in all areas of Instructional Development including but not limited to IV Theaters, Campbell Hall, and the Interactive Learning Pavilion. Coordinates with other Instructional Development Staff to ensure all elements are in place for scheduled events. Works with the department and campus network administrators to ensure network connectivity, as needed, for events. Assists Video Services staff with audio, video, computer display and lighting elements of video production. Works with repair and maintenance staff to ensure that equipment is working properly and reliably. Supervises and trains student assistants in the field to support events. Meets with clients and Instructional Development Staff to confirm schedules and client requirements. Advises Instructional Development Staff on equipment purchases.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 1+ years of experience in related area and / or equivalent experience / training.
• Experience providing event support and/or theatrical support.
• Experience setting up AV and/or lighting systems.

Preferred Qualifications

• Experience managing event support and/or theatrical support in a large event setting.
• Fluent in basic audio set up and able to mix up to a 24-input show - QSC Touch Mix, Yamaha and Midas systems.
• Familiar with projection systems including screen resolutions, input switching, and troubleshooting displays.
• Able to hang, patch and program lighting instruments.
• Able to set up, operate, and troubleshoot AV systems under pressure.
  

Special Conditions of Employment:

• Satisfactory conviction history background check
• Varied work schedule frequently includes late afternoons, night and weekend hours.
• Able to work on ladders and personnel lifts at heights up to 25'.
• Must be able to lift over 50 pounds on occasion.
• Maintain proper MEWP certifications.
• Complete Fall Arrest Training.
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• Event Support (80%): Provides timely communication with faculty, student groups and staff to establish event timelines. Establishes client's event needs and identifies potential problems. Performs advance work necessary to ensure the success of complex events, including timely communication with faculty, student groups and staff to identify needs, available resources, and solutions for potential problems. Based on clients needs, creates estimates prior to an event, and invoices after an event. Under general supervision, coordinates event logistics, including student event staff, audio/visual equipment and theatrical equipment. Operates and trains student event staff on event equipment including but not limited to: Video and audio playback devices Microphones, sound mixers, and speakers Theatrical lighting equipment Hybrid meeting equipment Projection equipment Client provided equipment where applicable Assists with public events in other all areas of Instructional Development's Classroom Services department unit as needed, including, but not limited to, IV Theaters, Campbell Hall and the Interactive Learning Pavilion. May be required to act as liaison with campus safety officials.

• Supervision (10%): Schedules, trains, and supervises student staff who provide event support. Coordinates student's schedules to ensure that events are appropriately staffed. Reviews student payroll.

• Administration (10%): Communicates effectively with clients and ID staff to avoid staffing, and resource scheduling conflicts. Advises ID staff on purchases of permanent, transportable, and expendable equipment and supplies.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.